Privacy Policy 2018-10-10T14:14:10+00:00

Data Protection Declaration for the Website www.eurailclusters.com

We are very conscious about data protection. Herein after we inform you about the processing of your data in accordance with Art. 13 of the General Data Protection Regulation (GDPR).

Name and address of the controller

The controller within the meaning of the of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

Bahntechnik Sachsen e.V.
Kramergasse 4
01067 Dresden, Germany
E-Mail: info@bts-sachsen.de
Telephone: +49 (0) 351 497 615 989

General information on data processing

Scope of personal data processing

We only process personal data of our users if this is necessary to provide a functional website as well as our contents and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases where prior consent cannot be obtained for real reasons and law permits the processing of the data.

Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6 (1) (a) the General Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data required for the performance of a contract to which the data subject is a party, Article 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is required to fulfil a legal obligation to which our association is subject, Article 6 (1) (c) GDPR serves as the legal basis.

In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6(1) (d) GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our association or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first interest, Article 6 (1) (f) GDPR serves as the legal basis for processing.

Erasure of data and duration of storage

The personal data of the data subject will be erased or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the Data controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

Provision of the web site and creation of log files

Description and scope of data processing

Every time you visit our website, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

  1. information about the browser type and version used
  2. the user’s operating system
  3. the internet service provider of the user
  4. the IP address of the user
  5. date and time of access

The IP address of the user is also stored in the log files of our system. The duration of data storage is 90 days, after which the data is deleted.

Legal basis for data processing

The legal basis for the temporary storage of data and log files is Article 6 (1) (f) GDPR.

Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this, the IP address of the user must remain stored for the duration of the session.

The data are stored in log files to ensure the functionality of the web site. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing pursuant to Article 6 (1) (f) GDPR also lies in these purposes.

Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data are stored in log files, this is the case after 90 days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

Possibility of objection and elimination

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

Use of own cookies

Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. If a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables a unique identification of the browser when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data are stored and transmitted in the cookies:

  • Language settings
  • Google Fonts (Google may store and link the IP address andbrowser data)
  • Web analysis and tracking information (Vimeo and Twitter may store and link IP address, browser type, operating systemand cookie information)

Legal basis for data processing

The legal basis for the processing of personal data using cookies is Article 6 (1) (f) GDPR.

Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change.

We need cookies for the following applications:

  • Accepting language settings
  • Transfer of fonts
  • Embedding videos

The user data collected by technically necessary cookies are not used to create user profiles.

For these purposes, our legitimate interest also lies in the processing of personal data in accordance with Article 6 (1) (f) GDPR.

Duration of storage, possibility of objection and elimination

Cookies are stored on the user’s computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser or by clicking Revoke cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

The duration of the data storage is 1 day, after that the data will be deleted.

Newsletter

Description and scope of data processing

You can subscribe to a free newsletter on our website. When registering for the newsletter, the data from the input mask is transmitted to us (* = mandatory information):

  • E-Mail *
  • First name *
  • Surname *
  • Company*
  • Street
  • Postal code
  • Place
  • Land
  • BTS invitation service*

In addition, the following data is collected during registration:

  • IP address of the calling computer
  • date and time of registration

In the course of the registration process, your consent is obtained for the processing of the data and reference is made to this data protection declaration.

In connection with the data processing for the dispatch of newsletters, the data are passed on to a service provider based in a third country outside the EU who uses your data for the dispatch of the newsletter on our behalf within the framework of an order processing agreement. The data are passed on to the office of BTS Bahntechnik Sachsen e. V. The data are not passed on to other third parties. The data will only be used for sending the newsletter.

Legal basis for data processing 

The legal basis for the processing of the data after registration for the newsletter by the user is Article 6 paragraph 1 (a) GDPR.

Purpose of data processing

The collection of the user’s e-mail address serves to send the newsletter.

The collection of other personal data as part of the registration process serves to prevent misuse of the services or the e-mail address used.

Duration of the data processing

We delete the data as soon as they are no longer necessary to achieve the purpose for which they were collected. The user’s e-mail address will therefore be stored for as long as the subscription to the newsletter is active.

Other personal data regularly will be deleted within seven days.

Possibility of lodging an objection and possibility of elimination

The subscription to the newsletter can be cancelled by the user concerned at any time. For this purpose there is a corresponding link in every newsletter.

This also makes it possible to revoke the consent to the storage of personal data collected during the registration process.

Email contact

Description and scope of data processing

You can contact us via the email address provided. In this case, the user’s personal data transmitted by e-mail will be stored. The BTS e-mail addresses use the TLS (Transport Layer Security) transmission protocol for encryption. The message is thus coded and forwarded to the recipient and only made visible again at the recipient using the appropriate key.

In this context, the data will not be passed on to third parties. The data are used exclusively for processing the conversation.

Legal basis for data processing

The legal basis for the processing of the data when transmitting an e-mail is Article 6 paragraph 1 (f) GDPR. If the purpose of the e-mail transmission is entering into a contract, additionally Article 6 paragraph 1 (b) GDPR applies.

Purpose for the data processing

The processing of the personal data from the e-mail serves us only for the treatment of the establishment of contact. This also includes the necessary legitimate interest in the processing of the data.

The duration of data retention

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data sent by e-mail, this is the case when the conversation with the user is finished. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified.

Possibility of lodging an objection and to possibility to delete

The user can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

The objection is possible without any formality. You make processing easier for us if you send us an e-mail with the subject “Objection e-mail data” to the email info@bts-sachsen.de.

All personal data stored in the course of contacting us will be deleted in this case.

The rights of the person concerned

If you process personal data, you are the person concerned in the sense of the GDPR and you have the following rights towards the data controller

Right to be informed

You can ask the person in charge to confirm whether personal data concerning you will be processed by us.

If such processing has taken place, you can request the following information from the data controller

(1) The purposes for which the personal data are processed;

(2) The categories of personal data being processed;

(3) The recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;

(4) The planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;

(5) The existence of a right to rectification or deletion of personal data concerning you, a right to limitation of processing by the controller or a right to object to such processing;

(6) The existence of a right of appeal to a supervisory authority;

(7) Any available information on the origin of the data if the personal data are not collected from the data subject;

(8) The existence of automated decision-making including profiling in accordance with Article 22(1) and (4) GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You can request information if personal data concerning you a transmitted to a third country or an international organization. In this context you can request to be informed on suitable guarantees with regard to the transmission according to Article 46 GDPR.

Right of rectification

You have a right of rectification and/or completion vis-à-vis the data controller if the personal data processed concerning you are incorrect or incomplete. The data controller shall make the correction without delay.

Right of limitation of the data processing

Under the following conditions, you may request that the processing of personal data concerning you be restricted:

(1) if you dispute the accuracy of the personal data concerning you for a period that enables the data controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

(3) the data controller no longer needs the personal data for the purposes of the processing, but you do need them to assert, exercise or defend legal claims, or

(4) if you have filed an objection to the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate reasons of the data controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data may only be processed – apart from being stored – with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

If the processing restriction has been restricted in accordance with the above conditions, you will be informed by the data controller before the restriction is lifted.

Right to deletion

  1. Obligation to deletion

You may request the data controller to delete the personal data relating to you without delay and the controller is obliged to delete this data without delay if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent, on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR, and there is no other legal basis for the processing.

(3) You file an objection against the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate reasons for the processing, or you file an objection against the processing pursuant to Art. 21 para. 2 GDPR.

(4) The personal data concerning you have been processed unlawfully.

(5) The deletion of personal data relating to you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.

(6) The personal data concerning you have been collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR.

  1. Information to third parties

In case the data controller has disclosed the personal data in question to the public and if he is obliged to delete them according to Article 17 (1) GDPR, he takes adequate measures, also of technical nature, taking into account available technology as well as costs for their implementation, in order to inform the data controller for personal data processing that you, being the person concerned, have demanded from them the elimination of all links to these personal data or copies or replications of these personal data.

Exeptions

The right to cancellation does not exist insofar as the processing is necessary:

(1) To exercise freedom of expression and information;

(2) for the performance of a legal obligation required for processing under the law of the Union or of the Member States to which the controller is subject or for the performance of a task in the public interest or in the exercise of official authority conferred on the controller;

(3) For reasons of public interest in the field of public health pursuant to article 9 (2) (h) and (i)and article 9 (3) GDPR;

(4) For archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to article 89 (1) GDPR, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or

(5) To assert, exercise or defend legal claims.

Right to information

If you have exercised your right to have the data controller correct, delete or limit the processing, he/she is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction on processing, unless this proves impossible or involves a disproportionate effort.

You are entitled to be informed of these recipients by the data controller.

Right to data transferability

You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. In addition, you have the right to pass this data on to another person in charge without obstruction by the person in charge to whom the personal data was provided, provided that

(1) Processing is based on consent pursuant to article 6 (1) (a) GDPR or article 9 (2) (a) GDPR or on a contract pursuant to Article 6 (1) (b) GDPR and

(2) Processing is carried out by means of automated methods.

In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one data controller to another data controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to transferability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the controller.

Right to revoke the data protection declaration of consent

You have the right to revoke your data protection declaration of consent at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation.

Automated decision in individual cases including profiling

You have the right not to be subject to a decision based exclusively on automated processing – including profiling – that has legal effect against you or significantly impairs you in a similar manner. This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and the person responsible,

(2) the legislation of the Union or of the Member States to which the person responsible is subject is admissible and that legislation contains appropriate measures to safeguard your rights, freedoms and legitimate interests; or

(3) is made with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Article 9 (1) GDPR, unless Article 9 (2) (a) GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

In the cases referred to in (1) and (3), the person responsible shall take reasonable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain the intervention of a person by the person responsible, to state his own position and to challenge the decision.

Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you reside, work or suspect of infringement, if you believe that the processing of personal data concerning you is contrary to the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Article 6(1)(e) or (f) of the GDPR; this also applies to profiling based on these provisions.

The data controller no longer processes the personal data concerning you, unless he can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in connection with the use of Information Society services – notwithstanding Directive 2002/58/EC – by means of automated procedures using technical specification.